NOTRE DAME, INDIANA
Beginning November 19, 2020, the Saint Mary’s campus—which includes all Sisters of the Holy Cross and Saint Mary’s College properties—will be a smoke-free and tobacco-free environment. With this status, all tobacco use, including the use of any electronic smoking devices or hookahs will be prohibited.
Sisters of the Holy Cross, Inc., joined with the college for this initiative, which honors the well-being of each person on our campus and demonstrates our continued and shared commitment to environmental care. For members of Sisters, Inc., who would like to quit tobacco use, courses, counseling and stop smoking aids are available for cessation support.
We appreciate your cooperation in this effort as we strive to create a healthy environment for work, ministry, life and study!
Sister M. Veronique (Wiedower), CSC
President, Congregation of the Sisters of the Holy Cross
Smoke-free and Tobacco-free Policy
The purpose of this policy is to provide a smoke-free and tobacco-free campus to protect public health and welfare by prohibiting smoking and the use of tobacco products, including electronic smoking devices or hookahs, on Sisters of the Holy Cross convent property and the Saint Mary’s College campus.
Sisters of the Holy Cross, Inc., in collaboration with Saint Mary’s College shall be an entirely smoke-free and tobacco-free campus. The Smoke-Free and Tobacco-Free Policy applies to all Sisters of the Holy Cross facilities, property, and vehicles, owned or leased regardless of location. Smoking and the use of tobacco products shall not be permitted in any enclosed place, including, but not limited to, all offices, meeting rooms, hallways, lounge areas, restrooms, community areas, or private residential space within Sisters of the Holy Cross buildings. Smoking and the use of tobacco products shall also be prohibited outdoors on all Sisters of the Holy Cross property, including but not limited to parking lots, streets, paths, fields, recreational areas, as well as in all personal vehicles while on campus. The policy applies to all staff, visitors, and other persons on campus regardless of the purpose of their visit.
Violations of this policy will lead to corrective action steps which may result in disciplinary action up to and including termination. It is the responsibility of each staff member to implement and enforce this policy with courtesy and diplomacy. If you are in need of additional information and resources to stop smoking or be tobacco-free, please contact the Human Resources department.
A. “Electronic Smoking Device” means any product containing or delivering nicotine or any other substance intended for human consumption that can be used by a person in any manner for the purpose of inhaling vapor or aerosol from the product. The term includes any such device, whether manufactured, distributed, marketed, or sold as an e-cigarette, e-cigar, e-pipe, e-hookah, or vape pen, or under any other product name or descriptor.
B. “Hookah” means a water pipe and any associated products and devices which are used to produce fumes, smoke, and/or vapor from the burning of material including, but not limited to, tobacco, shisha, or other plant matter.
C. “Smoking” means inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, pipe, hookah, or any other lighted or heated tobacco or plant product intended for inhalation, including marijuana, whether natural or synthetic, in any manner or in any form. “Smoking” also includes the use of an electronic smoking device which creates an aerosol or vapor, in any manner or in any form, or the use of any oral smoking device for the purpose of circumventing the prohibition of smoking in this policy.
WHY ADOPT A SMOKE-FREE AND TOBACCO-FREE POLICY?
Why go tobacco free?
Sisters of the Holy Cross, Inc., and Saint Mary’s College strive to foster a healthy and productive environment for all sisters, employees, students, faculty, staff, vendors, volunteers, and visitors. Tobacco use negatively affects the entire community and compromises Saint Mary’s and Sisters of the Holy Cross, Inc.’s, decades of investment in a preventive health portfolio.
How does adopting a Smoke-Free/Tobacco-Free policy help clean up the environment?
- Environmental tobacco exposes bystanders to numerous harmful chemicals.
- Cigarette butts are the most littered item in the world. 1.7 billion pounds of cigarette butts are littered worldwide each day.
- Cigarette butts are a fire hazard, increase maintenance expenses and can be eaten by dogs, birds and other animals.
- Filters are non-biodegradable and can take 5–10 years to decompose.
- Chemicals (e.g. hydrogen, cyanide, arsenic, etc.) in cigarette butts leak into the soil and water.
Are students really at risk?
College is a critical time in young adult development during which many lifestyle habits are formed. As partners in ministry with Saint Mary’s College, we have an unprecedented opportunity to promote sustained healthy behaviors among students. In 2012, the Surgeon General reported that each day in the U.S. 3,800 young people under 18 years of age smoke their first cigarette and over 1,000 youth under age 18 become daily cigarette smokers. Nearly 100% of adults who smoke daily started smoking when they were 26 or younger.
Why not allow people to smoke outdoors? Is there really a health risk?
Yes, there really is a health risk. The Surgeon General has found that there is no safe level of second-hand smoke. According to the Environmental Protection Agency, second-hand smoke contains more than 4,000 substances, several of which are known to cause cancer in humans and animals. As the college and the Sisters of the Holy Cross, Inc. strive to become one of the healthiest places on the globe, it is imperative that we consider the impact of tobacco on the health and well-being of sisters, employees, faculty, staff, students, vendors, volunteers and visitors.
WHAT IS AND IS NOT PERMITTED?
What does having a Smoke-Free/Tobacco-Free policy mean?
The Smoke-Free/Tobacco-Free Policy means that no tobacco use will be allowed on any Saint Mary’s or Sisters of the Holy Cross, Inc.,-owned, operated, and leased property.
What is included in “tobacco?”
Tobacco is defined as all tobacco-derived or containing products, including and not limited to, cigarettes (e.g., clove, bidis, kreteks), electronic cigarettes (vaping), cigars and cigarillos, hookah smoked products, pipes oral tobacco (e.g., spit and spitless, smokeless, chew, snuff) and nasal tobacco (e.g., snus). It also includes any product intended to mimic tobacco products, contain tobacco flavoring, or deliver nicotine other than for the purpose of cessation.
Isn’t it my right to use tobacco? Do Sisters of the Holy Cross, Inc., and Saint Mary’s College have the right to tell me I can’t use tobacco products on campus property?
Sisters of the Holy Cross, Inc., and Saint Mary’s College have a responsibility to establish policies that positively affect the health and well-being of all sisters, employees, students, faculty, staff, vendors, volunteers and visitors. A Smoke-Free/Tobacco-Free Policy does not prohibit tobacco use; it merely establishes where use can and cannot occur. Tobacco is legal for adults to purchase and consume.
Will it be OK to use smokeless tobacco, such as chew?
All forms of tobacco are prohibited. The health risks associated with “chew” as well as other smokeless tobacco products are well documented.
Will the use of hookahs and other devices for smoking tobacco be permitted?
Using hookahs or any other device to smoke tobacco are prohibited. Additionally, using hookahs to smoke non-tobacco products is prohibited. Using hookahs and other devices promote tobacco use as an acceptable behavior, which is not acceptable at Sisters of the Holy Cross, Inc. or Saint Mary’s College.
Are electronic-cigarettes (e-cigs) permitted?
E-cigs are not permitted. There is insufficient evidence that these devices positively affect smoking, and they are not approved by the Food and Drug Administration as smoking cessation devices; therefore, e-cigs cannot be used on Sisters of the Holy Cross, Inc., or Saint Mary’s College property. They contain tobacco flavoring and so are prohibited under our policy. Using e-cigs promotes tobacco use as an acceptable behavior, which is not acceptable at Sisters of the Holy Cross, Inc. or Saint Mary’s College.
Can I use tobacco in my personal vehicle while on Sisters of the Holy Cross, Inc., or Saint Mary’s College property?
Parking lots and roadways owned, operated, and leased by Sisters of the Holy Cross, Inc., and Saint Mary’s College are covered by the policy. Tobacco use is prohibited in any vehicle parked on college or Sisters of the Holy Cross, Inc., owned, operated or leased property.
Options for Tobacco Users
Are there resources to help employees quit using tobacco?
Sisters of the Holy Cross, Inc., encourages and supports employees who request assistance in eliminating dependence on the use of tobacco products. On the CSC Intranet employees should go to Departments>Human Resources to find Smoke-Free &Tobacco-Free communications and resources, or contact Human Resources at 574-284-5660 for more information. There are numerous resources for both those employees on our health plan as well as those not participating in the Sisters of the Holy Cross, Inc., health plan. One such resource for all is Saint Joseph Health System's Community Health and Well-Being and Tobacco Initiatives Division. Contact the Tobacco Education coordinator at 574-335-4684.
Can I go off campus during my meal period to smoke?
Yes. Hourly employees can leave campus during scheduled meal periods as long as they are following policy and clocking out when leaving campus and clocking in upon returning. Non-exempt hourly staff are not permitted to leave campus during break periods. Hourly staff should be mindful of the length of their meal period in accordance with their department’s attendance policy. Employees should not trespass, loiter or litter on public or private property to smoke during breaks. Please respect our neighbors.
If you don’t have time to walk off campus during your meal period, check out the cessation resources available to employees. Tobacco cessation services are covered through Sisters of the Holy Cross, Inc., medical plans. Enrolled employees must pay the applicable out-of-pocket expenses based on the service received. Individuals that are not enrolled in Sisters of the Holy Cross, Inc., health plan should check with their own insurance companies for possible coverage.
Can I extend my break or change the time of my break so I have time to walk off campus to smoke?
Breaks are usually timed to ensure business needs are met. The length and time of breaks cannot be changed to accommodate tobacco use. Refer to departmental policies and/or supervisors regarding options, if applicable. It is important to consistently and fairly apply policies and business practices.
Am I able to attend tobacco cessation sessions during paid work time?
Sisters of the Holy Cross, Inc., is supportive of tobacco users who desire to quit using tobacco products. Options for attending tobacco cessation sessions are based on the department’s business needs and may include the use of leave time in accordance with Sisters of the Holy Cross, Inc. FMLA or Elective Leave policies. Please work with Human Resources for these leave requests in a timely manner so the needs and support of the sisters are met due to business needs. Keep in mind there are various types of cessation resources; approval for time away from work to participate in a cessation program is subject to approval by Human Resources in consultation with the Department director.
What will Sisters of the Holy Cross, Inc., and Saint Mary’s College do about people leaving the campus or going across the street into neighboring properties to smoke?
While the policy only applies to Sisters of the Holy Cross, Inc., and Saint Mary’s College owned, operated, and leased properties, we ask that employees, students, faculty, staff, volunteers, vendors and visitors help maintain a positive relationship with our neighbors and respect neighboring properties outside the campus. Leaving campus to use tobacco or smoke does not give anyone permission to litter, loiter or trespass on private or public property. Property owners have the right to enforce their boundaries. Sisters of the Holy Cross, Inc. is committed to monitoring the impact on adjacent properties as the Smoke-Free/Tobacco-Free Policy is implemented.
Handling Concerns with Individuals Who Use Tobacco on Campus
How will Sisters of the Holy Cross, Inc., enforce the Smoke-Free/Tobacco-Free policy?
Sisters of the Holy Cross, Inc.’s, vision for the enforcement of the Smoke-Free/Tobacco-Free Campus Policy is one in which a Smoke-Free/Tobacco-Free campus is viewed as a shared responsibility of all those in the campus community, tobacco users and non-users alike. Individuals are encouraged and empowered to respectfully inform others about the policy in an ongoing effort to support individuals to be Smoke-Free/Tobacco-Free, improve individual health and encourage a culture of compliance; however, substantiated chronic violations are subject to appropriate disciplinary action up to and including termination.
How will Sisters of the Holy Cross Inc. handle employees who do not want to stop the use of tobacco products?
Employees are not required to stop using tobacco products; however, they will not be permitted to use tobacco products on any Sisters of the Holy Cross, Inc., or Saint Mary’s College property. Similar to regulations which prohibit smoking indoors, individuals must find ways to manage their need for nicotine in ways that do not involve using tobacco on campus.
What if I see someone using tobacco on campus?
Being Smoke-Free/Tobacco-Free promotes a healthier environment in which to live, work and study. Enforcement will depend upon the thoughtfulness, consideration and cooperation of all sisters, employees, faculty, staff, students, vendors, volunteers and visitors to comply with the policy and to encourage others to do the same. Anyone who observes a possible violation may courteously and compassionately inform the individual of the Smoke-Free/Tobacco-Free Policy.
How do I handle a situation where I suspect someone is using tobacco (i.e., smokeless tobacco) but I’m not certain?
Address your concern with the individual; appropriately educate them about the policy and connect them with resources.
What do I do if my request for someone to stop using tobacco is not effective?
Our individual responsibility is to educate people about the initiative. Not everyone will feel comfortable approaching someone who is using tobacco. If you choose to approach someone and are met with resistance, you need not press the issue. Specific concerns with regard to noncompliance can be directed to the appropriate supervisor or Human Resources.
As a supervisor, what is my responsibility if I receive reports or observe an employee violating the policy?
You are empowered to hold employees accountable to Sisters of the Holy Cross, Inc., policy expectations. First, explain the expectations outlined in the policy and provide appropriate resources. If there are continued violations, identify the impact of the employee’s actions and manage it appropriately. You are encouraged to contact Human Resources for help with how to address matters of non-compliance.
HOW WILL PEOPLE KNOW THAT TOBACCO USE IS PROHIBITED?
Notices bearing the message “Tobacco/Smoke-Free” will be posted at major Sisters of the Holy Cross, Inc., and Saint Mary’s College vehicular, pedestrian and building entrances. Whether or not a notice or sign is posted, all Saint Mary’s College and Sisters of the Holy Cross, Inc., property is Tobacco/Smoke-Free.
WHAT ARE THE BOUNDARIES OF SISTERS OF THE HOLY CROSS, INC., AND SAINT MARY’S COLLEGE PROPERTIES FOR THE PURPOSES OF DEFINING THE SMOKE-FREE/TOBACCO-FREE AREAS GOVERNED BY THE POLICY?
The boundaries include any property owned, operated or leased by Saint Mary’s College and/or the Sisters of Holy Cross, Inc. This includes and is not limited to all buildings and structures; sidewalks; parking lots; walkways; attached parking structures; and Sisters of the Holy Cross, Inc., or Saint Mary’s College owned, operated or leased vehicles. This policy also applies to the streets that are within campus boundaries. The boundary map, left, is an approximate representation of Sisters of the Holy Cross, Inc., and Saint Mary’s College property.
Are targeted efforts being made to communicate the policy to special populations who are statistically at increased risk for tobacco use?
Targeted communications and engagement are planned to convey expectations and identify resources to all special populations.
WHERE CAN I FIND ADDITIONAL INFORMATION ABOUT SISTERS OF THE HOLY CROSS, INC., SMOKE- FREE/ TOBACCO-FREE POLICY?
The Sisters of the Holy Cross, Inc. Smoke-Free/Tobacco-Free Policy is listed above.